Job Description
DESCRIPTION
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. You will act as a seamless extension of the Directors supported and will work closely with other Executive Assistants throughout the organization. You be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.
You must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must also be able to work successfully in a team environment and build effective working relationships inside and outside the group.
This role requires five (5) days a week in office.
Key job responsibilities
- Management of complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on key action items
- Act as a liaison for direct reports
- Management of team space, including moves and reconfigurations
- Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
- Document writing, editing, and readiness
- Have fun at work and help others do the same
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
About the team
Amazon FinTech is an organization where people, technology and innovation come together to build products and solve problems for Amazon. Technology solution and services we build enables Amazon’s new business growth, provide operational efficiency through automation, compliance with law and analysis of our financial data. Through our products, we aim to provide Amazon competitive advantage for running its business and insights for our customers using state of the art technologies.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support, or 2+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Job Tags
Full time, Flexible hours,